Don't Know for Certain Who Said It, but...
Category Lotus Notes
In one of the sessions I was in at Lotusphere2007 (maybe GuruPlalozaa?,) someone, and I think it was Rob Novak of SNAPPS, suggested that to get your users to control their email size you should offer a prize (like a $50 gift card or something) AND to tell everyone to go to their 'All Documents' view and to sort by 'Size' and remove whatever emails were the 'worst offenders'. This is a really great concept...it turns a typically punitive management demand into a reward based competition and it targets the worst space hog emails in the process.
I thought it seemed like a good idea but before I put up the $50 gift card, I thought I would try out the process myself.
We don't have quotas on our mail file sizes and for the most part even large mail files are not a huge problem for our very small company, except on an individual performance basis ("Why does my mail open so slowly?") But I know it is a bad practice to get used to and that we should all be conscience of the drive space/performance load we demand of our servers. My mail file before trying this was 2.04GB...and I was the fifth largest (shame on me!)
When I sorted my email by size, I found that I had a bunch of duplicated attachments...many more then I would have believed. I decided that I would go through and select the first 100 emails and then deselect the ones I need I had to keep and simply delete the rest. After all was said and done, my mail file, after a compress was run, shrunk to 1.24GB...I deleted 64 emails.
I am going to run the contest next week...and use the percentage of reduction as the measurement (in small print)...hopefully we will see as dramatic results across the board.
In one of the sessions I was in at Lotusphere2007 (maybe GuruPlalozaa?,) someone, and I think it was Rob Novak of SNAPPS, suggested that to get your users to control their email size you should offer a prize (like a $50 gift card or something) AND to tell everyone to go to their 'All Documents' view and to sort by 'Size' and remove whatever emails were the 'worst offenders'. This is a really great concept...it turns a typically punitive management demand into a reward based competition and it targets the worst space hog emails in the process.
I thought it seemed like a good idea but before I put up the $50 gift card, I thought I would try out the process myself.
We don't have quotas on our mail file sizes and for the most part even large mail files are not a huge problem for our very small company, except on an individual performance basis ("Why does my mail open so slowly?") But I know it is a bad practice to get used to and that we should all be conscience of the drive space/performance load we demand of our servers. My mail file before trying this was 2.04GB...and I was the fifth largest (shame on me!)
When I sorted my email by size, I found that I had a bunch of duplicated attachments...many more then I would have believed. I decided that I would go through and select the first 100 emails and then deselect the ones I need I had to keep and simply delete the rest. After all was said and done, my mail file, after a compress was run, shrunk to 1.24GB...I deleted 64 emails.
I am going to run the contest next week...and use the percentage of reduction as the measurement (in small print)...hopefully we will see as dramatic results across the board.
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Posted by Charles Robinson at 02:40:49 PM on 02/01/2007 | - Website - |
For the most part, I agree with you, but I thought it would be a fun competition for my department to run.
Posted by Andy Broyles at 02:58:39 PM on 02/01/2007 | - Website - |
And I also remember going up to him after the event and telling him for half of the $25, I'd happily send anyone about 500MB of attachments the day before the contest
Posted by Richard Schwartz at 04:52:31 PM on 02/01/2007 | - Website - |